Maryland public purchasing association, inc.

• in the Office of Procurement and Materials Management, within the Division of Administration and Finance, the incumbent’s primary responsibilities are to procure needed goods and services at the lowest price consistent with best value, establish and administer contracts effectively and assist the Director in the departmental management. We look forward to receiving your electronic application with a cover letter and resume and learning about your interest in and qualifications for our vacancy. Please save your cover letter and resume as one document and attach it in the resume location. Obtain full and open competition using competitive procedures in accordance with institutional and USM policies, procedures and the NAEB Code of Ethics.

Support the State of Maryland Minority Business Enterprise program and the State and Federal Small and Disadvantaged Business Programs. Participate in campus sponsored community outreach. Authorization and signing contracts and other procurement related documents in the director’s absence. Provide direct supervision for contract specialist.

Assist customers in development of needs, including selecting vendors and evaluating the specifications to prevent restrictive or proprietary specifications. Ensure full and open competition utilizing proper procurement method (simplified, cooperative purchasing, competitive sealed bidding, competitive sealed proposal, sole source, etc.), perform cost, price or revenue analysis, and evaluate offers for best value as appropriate. Confirm funding and required approvals. Issue purchase orders and contracts within signature authority. Prepare purchase orders, contracts and other procurement documents for approval by the Director.

Based on analysis, establish contracts in anticipation of customer requirements with repeatable terms. Ensure contracts are renewed, updated or rebid in advance of renewal or expiration term. Perform contract administration as necessary (cradle to grave) including contract award, contract kick off meetings as necessary, resolution of disputes, timely issuance of renewal or termination, contract close out, contractor transition planning and management. Ensure prospective contractors are responsive and responsible. Serve as a liaison between vendors and the institutional unit in developing and administering contracts and in issue resolution. Negotiate terms and conditions of contracts requiring institutional sign off. Document procurement files completely, accurately and in compliance with all policies, procedures and standards.

• a subject matter expert in the use of the Enterprise Resource Planning Tool (PeopleSoft financials) and any other systems that support the unit’s efforts. Manage system set-up and end user training. First line support for system issues and the reporting of technical issues to the functional team. Assist in the analysis and resolution of procurement module issues. Provide regular analyze system data and reports for data driven decision-making and to detect and monitor purchasing trends.

Experience: Five years of progressively responsible in procurement and materials management, including two years in a supervisory capacity. Proven familiarity working with an ERP/integrated technology, including data extraction and presentation of data in a format suitable for executive decision-making is required. Strong oral/written skills and the ability to perform with a high degree of diplomacy, integrity, confidentiality and professionalism are required.

The University of Baltimore ("UB" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.

The Maryland Department of Transportation State Highway Administration’s (SHA) Office of Information Technology (Baltimore City) is recruiting for a Procurement & Contracts Supervisor (Administrator IV) position. This position is open to anyone who meets the minimum and selective qualification* listed below. This is a position specific recruitment. The resulting list of eligible candidates will be used to fill this vacancy, and may be used to fill future vacancies in this classification within the Office of Information Technology (Baltimore, City).

This position reports directly to the OIT Procurement & Contracts Section Chief. This position will serve as the Procurement & Contracts Supervisor and provide expertise on all aspects of IT Procurement, Procurement Policy Management, Contract Management, IT Budget Management, and Invoice Process. Responsibilities will include leading, supporting, advising, and guiding all SHA personnel. This position will also be the point of contact, and respond to, all Legislative and Internal Audit inquiries.

In addition to overseeing the management of, and directly managing larger contracts, procurements, and MBE Reporting this position will have responsibilities related to invoice review for all OIT contracts and credit card transactions. This position will be responsible for the ongoing accuracy of the IT Budget by initiating and performing monthly reconciliations/audits against the IT Budget. This position will also conduct audits of contractor invoices and supporting documentation for accuracy and compliance with contract requirements.

This position will be directly responsible for cataloging MDOT, SHA, and OIT directives and policy changes that affect procurements, contract management, invoice processes, capital equipment accountability, and all other financially related processes. They will be expected to train the OIT Procurement & Contracts section on all updates to existing policies and processes.

DEFINITION: Administers the procurement functions of the school system, which includes formal bidding and complex procurement methods that require a high degree of experience, knowledge, professionalism, and administration. The work involves collaboration with school administrators and other office/division heads. The position provides guidance and assistance to the purchasing staff. Performs other duties as required.

• Prepares, designs, evaluates and issues bid specifications; conducts pre-bid meetings and bid openings; and confers with school administrators and office heads to prepare contract documents for designated specifications by evaluating purchasing strategies and investigating emerging products and services; and develops sources of supply. Efforts are conducted in accordance with applicable Federal, State, and local laws and Board of Education policies. Conducts appropriate specification research to support construction products, commodities or services for product specifications, performance standards, contract requirements, and funding sources.

• In cooperation with the budget division, schedules the timing of major purchases. Administers contracts and price agreements for services and supplies by preparing contracts and managing contract terms and spending against authorized contract amounts. Advises and consults with responsible departments when contract terms near expiration and/or spending authorization nears maximum authorized.